Privacy Statement

Revised and Posted August 2, 2011.

Sites Covered by this Privacy Statement

Mednetworx, Inc. and its affiliated entities (collectively referred to as “Mednetworx”) respect your right to privacy. Mednetworx has created this privacy statement to demonstrate our firm commitment to protect your personal information and your right to privacy. “Personal Information” is any information that can be used to identify an individual, and may include, but is not limited to, name, email address, postal or other physical address, title, occupation and other information required to provide our services and products or to carry out a transaction you have requested.

This statement outlines our Personal Information-handling practices for the www.Mednetworx.com and related sites (collectively referred to as the Mednetworx Website) owned by Mednetworx and its affiliates or subsidiaries. It does not apply to those sites that do not display or link to this Privacy Statement or that have their own privacy statements. The use and disclosure of personal health information is regulated extensively by, among other things, the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”). Mednetworx protects personal health information pursuant to its HIPAA policy.

This statement is readily available through a link on our home page and at the bottom of every MedNetworRx site page. Some Mednetworx sites may have their own, possibly different, privacy policies. We encourage you to read the privacy statements of each of the websites that you visit or review.

Back to the Top

Links to Other Sites, Public Forums and Resources

For your convenience and information, this site may contain links to other sites. If you access those links, you will leave the Mednetworx Website. Mednetworx does not control those sites or their privacy practices, which may differ from Mednetworx’s practices. Mednetworx is not responsible for the privacy practices or the content of other websites by third parties. The Personal Information you choose to provide or that is collected by these third parties is not covered by the Mednetworx Online Privacy Statement. We encourage you to review the privacy policy of any company before submitting your Personal Information.

Mednetworx may make message boards, newsletters, news groups, and/or public forums available to users on its websites. Any information that you disclose in these areas becomes public information that may be accessed by third parties, and you should use caution before deciding to disclose any Personal Information in these forums.

Back to the Top

Collection of Personal Data

Mednetworx will always tell you before we collect any Personal Information from you and will inform you of the purpose of the collection. Mednetworx collects Personal Information to operate effectively and to comply with government regulations or legal requirements, as well as to comply with contractual obligations.

The Personal Information Mednetworx collects will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection. We will not subsequently change the way your Personal Information is used without your consent. Some of the ways we may use your Personal Information include, but are not limited to:

  • To deliver quotes;
  • To handle orders;
  • To deliver products and services;
  • To process payments;
  • Provide the ability to process your service requests;
  • To provide access to secure and/or non-secure areas of our website;
  • To conduct business with you, including providing live support, remote support, access to e-mail through the Internet;
  • To communicate with you;
  • To meet contractual obligations with you or our customers;
  • To gauge the number of users and usage of the site;
  • To store information about your preferences;
  • Recognize you when you return;
  • To provide information on goods and services requested or which may interest you, where you have consented to be contacted for such purposes;
  • Marketing, advertising and promotions, notification of events, newsletters;
  • Employment offerings; and
  • To notify you about changes to our services.

Personal data we collect may include the following:

  • Your user name;
  • Your full name;
  • Work phone;
  • Fax number;
  • Home phone;
  • Permanent address;
  • E-mail address.

Mednetworx notifies all identified data subjects about the purposes for which personal data is collected and used. “Data Subject” is an individual who can be identified, directly or indirectly, by name or other Personal Information.

In appropriate situations, however, Personal Information may be “anonymized” so that the identity of individual Data Subjects cannot be known. In these cases, Mednetworx will not notify you regarding the purpose for which Personal Information is collected and used by Mednetworx.

Back to the Top

Financial Information and Payment Card Details

In addition to the Personal Information described above, we may ask you to provide credit card or account information in order to process orders for services placed with Mednetworx and/or its affiliates. Financial information provided via our website or application portals is transferred via a secure connection using Secure Sockets Layer (SSL) encryption technology. We use a combination of industry-standard security technologies, procedures and organizational measures to protect your personal and sensitive information from unauthorized access, use or disclosure. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your sensitive Personal Information, we cannot guarantee its security.

Credit card numbers are used only for processing payments and are not used for any other purposes. When we use third party service providers for credit card processing services, we will enter into a written agreement with such third party ensuring appropriate security and confidentiality measures are in place to safeguard your Personal Information.

Back to the Top

Personal Information Provided By Communications

We use Personal Information you provide to us via telephone calls, chat, e-mail, web forms and other communications to correspond with you about services or support you may be interested in purchasing. If you elect to purchase a product or service online using a web form, we will use the Personal Information to establish your account. Personal Information you submit in writing, such as chat, e-mail, and web form information is archived and may be tied to information that we collect about your web visits. Your telephone call may be recorded for training purposes and we may enter Personal Information you provide via telephone into our systems to use for the purposes described in this paragraph.

Back to the Top

Cookies

A “cookie” is a small data file transferred by a Web site to your computer’s hard drive. Mednetworx uses cookies to help improve the site and to personalize your visit by customizing our Web pages. Mednetworx may also collect information about your computer, including your IP address, operating system and browser type.

Most browsers will accept cookies automatically from the site. You may refuse to accept cookies by adjusting your preferences on your browser. It should be noted that by doing so, you may be unable to access certain pages or areas of the site.

You can find information on popular browsers and how to adjust your cookie preferences at the following websites:

  • Apple Safari: Blocks cookies by default. To change click Safari, Preferences, Security and choose your preference.

Back to the Top

Web Beacons and Other Web Technologies

We may use web beacons and other similar technologies such as embedded web links. These tools collect certain standard information that your browser sends to our website such as your browser type and the address of the website from which you arrived at our website. They may also collect information about your Internet Protocol (IP) address (a number automatically assigned to your computer whenever you are surfing the Web, allowing web servers to locate and identify your computer), which is a unique address assigned to your computer by your Internet Service Provider or Information System Department on a TCP/IP network. Finally, they may collect clickstream behavior (for example, the pages you view and the links you click). These tools help make your visit to our website easier, more efficient and more valuable by providing you with a customized experience and recognizing when you return.

We do not collect Personal Information from you as part of a visit, but Web visit information may be tied to other information (including Personal Information) we collect from you via chat, web forms, and other means described in this Privacy Statement.

Back to the Top

By using this website, and providing Personal Information to us, you fully understand and unambiguously consent to the collection, processing and storage of your Personal Information as described herein. If we decide to make changes to this Online Privacy Statement, we will post the changes on this site so that you will always know what information we collect, and how we use it.

Back to the Top

Sharing Your Personal Data

We safeguard your privacy interests by ensuring that this Mednetworx site adheres to our data protection principles described in this statement.

We may respond to subpoenas, court orders, or legal process by disclosing your Personal Information and other related information, if necessary. We also may disclose your Personal Information when we choose to establish or exercise our legal rights or defend against legal claims.

Mednetworx may deal with a number of categories of third parties including service vendors, contractors and authorized third-party agents. We may share Personal Information with service vendors, authorized third-party agents or contractors in order to provide a requested service or transaction, including the processing of orders, processing credit card transaction.   We will only provide such third parties with the minimum amount of Personal Information necessary to provide the services on our behalf or to provide services to our customers. These third parties are not permitted to use your Personal Information except for the limited purpose of completing the requested service or transaction. In many instances, we bind these third parties by confidentiality and nondisclosure agreement and other contractual measures.

We do not sell or rent your Personal Information to third parties for marketing purposes unless you have granted us permission to do so.

Mednetworx may also enter into joint marketing or other similar arrangements for the marketing of products or services. For example, Mednetworx may enter into an agreement for a co-branded website that is jointly owned by Mednetworx and the joint marketer. In such circumstances, Personal Information collected from the website may be jointly owned by Mednetworx and the joint marketer. Mednetworx’s logo will appear on such pages to indicate that the website is jointly marketing with Mednetworx.   Mednetworx’s use of the Personal Information collected on such sites will be bound by the terms of this privacy statement. The joint marketer’s use of the Personal Information will be governed by the joint marketer’s privacy statement.

Circumstances may arise where, whether for strategic or other business reasons, Mednetworx decides to sell, buy, merge or otherwise reorganize its business. Such a transaction may involve, in accordance with applicable law, the disclosure of Personal Information to prospective or actual purchasers, or the receipt of it from sellers. It is Mednetworx’s practice to seek appropriate protection for information in these types of transactions.

We may collect and possibly share Personal Information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Mednetworx’s terms of use, or as otherwise required by law.

Mednetworx will only share Personal Information about you that is relevant to our legitimate business purposes or as required to meet legal or regulatory requirements. Your Personal Information is never sold or leased to any external company, unless you have granted us permission to do so.

Mednetworx does not collect more Personal Information than is needed to fulfill the purposes set forth in this Statement, unless consented to by the data subject or required by contract.

Should you withdraw consent to the use of your information for any of the above-identified purposes, we will stop using your information for such purposes as soon as it is reasonably possible to do so. Mednetworx will also notify you if withdrawing consent affects our ability to service you.

As part of our providing services to our customers, we may share Personal Information from our customers with other third parties as instructed by the customer. We may share the Personal Information with others solely for the purposes of managing the work we are contracted to manage and for no other reason and will abide by any contractual obligations contained in any customer agreement related to the sharing of Personal Information we receive from the customer.

Back to the Top

Data Integrity

Mednetworx takes reasonable steps to ensure that personal data is accurate, complete and current. In the event of changes in your Personal Information, you may inform Mednetworx to ensure that our information is up-to-date.

Back to the Top

Security of Your Personal Data

Mednetworx is committed to protecting the personal data you share with us. Mednetworx uses a combination of industry-standard security technologies, procedures, and organizational measures to help protect your personal data from unauthorized access, use or disclosure. Mednetworx supports online security using secure server technology because we want your data to be safe. There are security arrangements and facilities on Mednetworx sites to prevent abuse.

We bind our employees to observe your privacy and confidentiality rights.

Back to the Top

Children’s Privacy

This site is not intended for use by children under the age of 13. Mednetworx does not knowingly collect personal data from children under the age of 13. If we learn that we have collected personal data from a child under the age of 13, we will delete that data from our systems.

Back to the Top

Verification

Mednetworx conducts an annual self-assessment in order to verify that this Online Privacy Statement is published and implemented within the Company.

Back to the Top

Inquiries, Access and Updating Your Personal Data

Mednetworx needs your help in keeping the personal data you have shared with us accurate and up-to-date. You may at any time make a written request for access to the Personal Information that Mednetworx holds about you, in order to review its accuracy and completeness. You have the right to have your Personal Information amended as appropriate. All access requests are subject to contractual obligations of our customers and relevant access rules and exceptions set out in the laws of the jurisdiction in which the data is located.

Back to the Top

Contacting Us

If you have any questions about this privacy statement or if you wish to inspect the information we hold about you, please contact:

Physical Address:

 Mednetworx

7777 Forest Lane

Suite B-432

Dallas, TX 75251

ATTN: Privacy

privacy@Mednetworx.com

Back to the Top

California Privacy Rights

Residents of the State of California, under California Civil Code § 1798.83, have the right to request from companies conducting business in California a list of all third parties to which the company has disclosed Personal Information during the preceding year for direct marketing purposes. Alternatively, the law provides that if the company has a privacy policy that gives either an Opt-out or Opt-in choice for use of your Personal Information by third parties (such as advertisers) for marketing purposes, the company may instead provide you with information on how to exercise your disclosure choice options.

Mednetworx qualifies for the alternative option. We have a comprehensive privacy statement, and provide you with details on how you may either Opt-out or Opt-in to the use of your Personal Information by third parties for direct marketing purposes. Therefore, we are not required to maintain or disclose a list of the third parties that received your Personal Information for marketing purposes during the preceding year.

If you are a California resident and request information about how to exercise your third party disclosure choices, you must send a request to privacy@Mednetworx.com.

Back to the Top

Changes to this Statement

If we change our privacy statement, we will post the revised statement here, with an updated revision date. If we make significant changes to our statement, we may also notify you by other means, such as sending an email or posting a notice on our home page.

Back to the Top

WHO WE ARE

MedNetworx enables your practice to thrive by providing up-to-date IT services tailored to your organization, no matter the size. Our company was founded by healthcare professionals who understand the clinical aspect of practice management and the technology to make your office run efficiently while maintaining compliance.

12700 Park Central Dr.Suite 800Dallas, TX 75251
469-854-8400
972-387-4000

MedNetworx © 2018 All rights reserved • Privacy Statement